Google's G Suite is used by many healthcare organizations

to manage costs, improve internal and external communication and collaboration, and guarantee compliance with the Health Insurance Portability and Accountability Act (HIPAA). Find out how your organization can benefit from working with one of the world’s largest and most trusted technology companies: Google.

What is G Suite?

Google's G Suite (formerly Google Apps) is a suite of products that enable your employees to work entirely in the cloud with spreadsheets (Google Sheets), documents (Google Docs) and presentations (Google Slides). G Suite can either replace Microsoft Office or be integrated with it, depending on the degree of adoption your organization is prepared to undergo. G Suite stores all files securely in the cloud, allowing access only to employees who need it, and storing them in Google Vault to ensure full HIPAA compliance.

G Suite also comes with built-in collaboration tools, such as Google Hangouts, which allows you to hold ad-hoc videoconferences with anyone, including clients and members of your team.

G Suite will enable your organization to:

  • Enforce secure information access and compliance with corporate-managed devices and HIPAA-compliant file repositories
  • Improve clinical operations
  • Train your healthcare professionals remotely and without expensive equipment costs
  • Improve the patient experience
  • Manage healthcare operation processes online
  • Securely create, manage, and display digital brand assets for the entire organization
  • Quickly recruit, interview, and onboard healthcare professionals
  • Enhance mobile healthcare delivery
  • Coordinate and communicate a patient plan across multiple caregivers
  • Centralize key assets so employees can find all important updates and documents in one place
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Benefits of Working With G Suite in Healthcare

A Google-enabled healthcare organization can increase its efficiency, save operational and capex costs, and much more. Examples of some of the benefits your organization can expect from transitioning to G Suite are shown below.

Benefit #1: Cost

With G Suite, you get all the tools your workforce needs for a cost varying between $5-10 per user, depending on the tools you select. There are no hidden licensing costs, and integrations with existing systems can be done easily through VIWO, your licensed G Suite Premier Reseller.

Similar solutions have large capex upfront fees and hidden licensing costs which can eat into your bottom line.

Benefit #2: Simplicity

Many healthcare organizations struggle with patchwork solutions for communications and collaboration. This presents a number of issues including IT resource engagement, possible loss of HIPAA compliance, and the time it takes to onboard a new hire. Making the switch to G Suite simplifies the entire IT process in your organization by delivering one solution for software, communications, and full HIPAA compliance.

Benefit #3: HIPAA Compliance

Google takes the guesswork out of asking if a solution is HIPAA-compliant by ensuring that its solutions are HIPAA-compliant for you. Store documents in Google Vault with proper timestamps, get complete transparency over who accesses files and when, and easily set up administrative permissions so that only the people who can see a file have access to it.

Benefit #4: Encryption

Google’s HIPAA compliance is assured for a number of reasons, including restricted access to private medical records and more. But many healthcare organizations want to take encryption above and beyond the basics that Google provides. ViWO has partnered with Virtru, an industry leader in encryption, to provide military-grade security for both Google Drive and Gmail. With Virtru, you get the following and more:

  • Full HIPAA compliance
  • Detection and protection of sensitive content before it leaves the outbox
  • End-to-end encryption for Gmail and Google Drive

Working With a Licensed Reseller

VIWO is a licensed reseller of G Suite and has experience working with some of America’s leading educational, corporate and healthcare organizations. We have successfully onboarded large organizations onto G Suite, ensuring that the transition and new setup is fully HIPAA-compliant. We can help you integrate existing in-house systems that you want to continue using with G Suite so that your business process continues without interruption during and after your transition.

Contact VIWO today to start the process of transitioning to G Suite.